Submissions

Author Guidelines

Publication rules and author guidelines

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF

1. The author's article is original and contains unpublished research. It is not to be submitted for publication through any other means of dissemination except Loquens. If using portions of reprinted material from other publications (text, pictures, photos, etc.), authors should obtain appropriate permissions and cite its source. If ideas or phrases are used from other previously published articles, they should be properly cited.
2. The authors must declare their personal or financial relationship with any business and/or persons that might affect the results and findings obtained.
3. If the article has been made with public or private funding, it will be indicated, in a clear and concise way, all sources of funding granted to the research, mentioning the private or public entity responsible for such funding, and the reference number when it exists. This information may be included in a footnote or under a heading of acknowledgments before the references.
4. According to the CSIC Press policy, authors are required to provide their e-mail and ORCID identifier. The authors without this personal identifier must register in https://orcid.org to complete this data. Mention of ORCID ID has to follow this model: ORCID iD: https://orcid.org/0000-0000-0000-0000. When the article is signed by several authors, it is required to include the ORCID of all of them.
5. Articles submitted must be original and must not have been submitted to any other publication unless they have been definitively rejected.
6. Plagiarism, whether deliberate or not, is considered a serious ethical breach. To this effect, it is understood that plagiarism occurs when at least a 30% perceived similarity between the contents of the manuscript and the texts, other documentary materials of different authorship, or of the authors themselves, without attribution that would preserve the rights of prior authorship. In all cases, the record of prior authorship should be made clear through the use of quotation marks, differentiated typeface, citations, or properly documented bibliographic reference, etc. If plagiarism is detected before, during, or after the publication of the article in question, the author will be asked for an explanation, and, if not convincing, there shall be a rejection or deletion of the article.
7. The article must be sent in two different copies: one in a Microsoft Word compatible file (download template), and another in PDF file format without any information that may help to identify the author(s): name and affiliation, self-citations, personal notes, metadata of the PDF file, etc. In the event that the articles include figures, charts, images, etc., these shall be sent in separate files in JPG, TIF or PS format, all of the stored in a single ZIP or RAR compressed file. If you include images, they must be accompanied by a description of where they originated or how they were obtained. The Secretary of Loquens will promptly provide confirmation of receipt of submitted articles to the author.
8. Limit manuscripts to a recommended maximum size of about 60,000 characters, including spaces. If the article is too long the editors may request the author to reduce it to comply with the standards of the journal. Avoid unnecessary fragmentation of the articles. If the article is extensive, it can be published in several instalments such that each report completes a particular aspect of the general study.
9. Supplementary materials (audios, data tables, etc.) may be included for publication on the Loquens' website.
10. In the case of joint authorship, the corresponding author is responsible for being listed as one of the co-authors who have had a significant contribution in the conception, planning, design, implementation, data collection and interpretation of the results of the project, and shares the responsibility of same. The corresponding author must also ensure that all co-authors have seen and approved the final version of the article, are in agreement with regard to its publication, and that it has not omitted any signatures that meet the above criteria for authorship.
11. The authors must duly recognize the contributions of technicians and other professionals such as computer specialists, statisticians, translators, etc. These collaborators should appear in an acknowledgement note. Persons mentioned in the acknowledgment shall not be liable for the final version.
12. Except in bibliographic reviews, no unnecessary citations should be included in the context of article. The author should avoid providing citations relating to many similar examples. The author should not use information obtained privately through conversations, by correspondence, or by discussion with colleagues unless the author has explicit written permission from the source.
13. Publication of articles in Loquens is subject to the condition that the data used in the analysis are clearly and precisely documented and available to any researcher. Furthermore, Loquens is open to the publication of studies on the reliability and consistency of empirical results that have appeared previously in the journal.
14. If an author discovers a serious error in his article before or after its publication, the author is required to notify the Director of the journal as soon as possible to retract, modify, remove, or request the publication of a correction or errata. If the director identifies a possible error, the author is obliged to provide evidence that their work is correct.
15. For acceptance of original articles, Loquens uses an anonymous double-blind assessment system. The assessment process, from the receipt of the original to the editorial decision's reply to the author, will normally take no more than three months.
16. Once accepted, the articles must not be reproduced, either in whole or in part, without the expressed consent of the publishers.
17. When the issue is published, the authors will receive a notice of their availability on the website of the journal.

SUBMISSION INSTRUCTIONS

Below you will find instructions for the following procedures:

- How to register at Loquens

- How to send an original manuscript to Loquens

- How to check a revision report and submit a revised version of a manuscript

How to register at Loquens

1.- On the journal's website, click on the link "Register":

2.- On the registration page you will have to fill in all the fields (the "Family name" field is optional, although highly recommended) using lower case only for your email, username and password. After reading the Privacy Statement you will need to consent to the collection and storage of your data and complete the Captcha. Receiving notifications of new publications and notices is optional.

3.- You will receive a message with a link to activate your account at the provided email address. Once activated, you will be able to log in to your account with the credentials you created.

How to send an original manuscript to Loquens

1.- On the magazine's website, log in by clicking on "Login":

2.- Enter your username and password. Once you return to the magazine's homepage, click on the "Make a Submission" button:

Before submitting, please review the "Submission Preparation Checklist" and read the "Author Guidelines", the "Copyright Notice" and the "Privacy Statement". When you have all the required documents ready, click on the link "Make a new submission".

In subsequent logins, you will be taken to your user dashboard. There press the ‘New Submission’ button to submit a new article. You will be shown any articles received and in process under the ‘My Queue’ tab):

3.- As you will see on the new submissions page, submitting a manuscript is a four-stage process, in addition to a final section with information on follow-up:

3.1.- "1. Start"

At this stage you must select the language in which the article is written and the section of the journal in which you think it would fit, you must indicate that you have prepared all the items on the "Submission requirements" list and, optionally, you may send comments to the editor. You must comply with the terms of the Copyright Statement and the collection and storage of your data as the author of the article in accordance with the Privacy Statement of the Consejo Superior de Investigaciones Científicas (CSIC).

Then press the "Save and continue" button.

3.2.- "2. Upload submission"

In this phase, the files that make up the article and its additional documentation will be uploaded to the management module.

There are three parts to upload each file. In the first one, we will select which component of the article we are going to contribute and we will upload the corresponding file. Once uploaded, click on the "Continue" button. In the second part we will see the file metadata, with the possibility to edit them, but we will click "Continue" without making this edition.

In the third part, select "Add Another File", going back to "1. Upload file" and, without modifying the default option "This is not a revision of an existing file", select the new "Article Component" identifying what it is and uploading the file. Click "Continue" until you reach, once again, step "3. Confirm". This process must be repeated until all the files have been sent, and only when all the material has been uploaded should the "Complete" button be selected.

If after "Completing" the submission we realise that we have forgotten to upload a file, we can do so by selecting the "Upload File" button located in the upper right-hand corner of the "2. Upload Submission" tab:

Once all the submission files have been uploaded, we will press the "Save and continue" button.

3.3.- "3. Enter Metadata"

In this phase the author will enter the metadata of the article according to the journal guidelines. These are:

- Title in Spanish and English. If the article is written in another language, it will be introduced first this language and then in English.

- Summary or abstract in the same languages as the previous item.

- List of contributors. Although it was not necessary when registering as a journal user, in this section it is compulsory for authors to have their ORCID identifier and affiliation correctly indicated. If necessary, the information of additional authors will be added using the link "Add contributor":

- Keywords. The article keywords will be inserted in both languages. The entire list cannot be copied, must be entered one term at a time pressing "Enter" after each one.

- Funding data. The entities that have supported the research published in the article must be indicated. After selecting "Add funder", the name of the funder should be inserted again, which will trigger an internal search that will return the institution standardised name and DOI. If the institution does not have a DOI, it will not be able to register in this field. After entering the grant numbers, click on "Save".

To finish this phase of entering metadata, click on the "Save and continue" button.

3.4.- "4. Confirmation" y "5. Next steps"

In this last phase we will confirm the submission metadata recording linked to the uploaded files. Before clicking on the "Finish Submission" button, we can go back to the previous phases and review the information and files provided to check that they are all correct.

Once we click on the "Finish Submission" button, the article will be sent to the journal and its staff will contact you to continue with the process, as indicated in the "5. Next Steps" section.

How to check a revision report and submit a revised version of a manuscript

Once your submission has been reviewed, the journal's staff will send you a review report. Once received, you must log in to the journal and, in the "Submissions" section of your dashboard, you will be able to check that your submission is in the Review phase and, if the editorial staff has requested, whether it is necessary to make any modifications or revisions to the manuscript:

By clicking on the title of your submission, you will be taken to the workflow of your submission and you will be able to check the information related to the its review. You will find the notifications that the editorial staff has sent you, the attachments that the reviewers may have attached and, if requested, the possibility to provide a new version of the manuscript with the requested modifications by clicking on the "Upload file" button:

Research data policy

We recommend authors depositing data obtained from the research developed for the preparation of their article in repositories of recognized prestige, specific to the discipline or of a generalist nature. In any case, it must be a FAIR repository (Findable, Accessible, Interoperable, Reusable), preferably in open access.

There are several repositories destined to conserve and disseminate concrete data such as results of surveys, observations, interviews, simulations, automatically collected data, samples, models ... If necessary, authors can consult the Registry of Research Data Repositories re3data taking into account that each repository has its own deposit rules.

Those CSIC authors who would like to deposit their datasets in Digital.CSIC may do so by following these guidelines. They can use the Servicio de Archivo Delegado made available by the Technical Office of DIGITAL.CSIC and the Red de Bibliotecas CSIC.

DIGITAL.CSIC generates DOIs for datasets and associated software and is certified as data repository in re3data and Repository Finder. More information at Política de datos en Digital.CSIC.

If the author has deposited datasets in a repository, he should mention it in the article providing a brief description of the type of data deposited, the name and URL of the repository, the identification code and the data of the license for use and distribution. This information must be included at the end of the article, immediately before the bibliographic listing, under the heading "Data availability".

Download HERE the Good Practice Code in PDF
Download HERE the Authorship Form in PDF